Step by Step procedures:
- Submit Course proposal by filling out the above form, with fees to store/gallery committee – currently Margo & Michelle who will get confirmation about store availability.
- Once the course date is confirmed, the instructor should send course information to Janet /Dina to add to website. Instructors should also notify guild members, their wait lists and databases (if applicable).
Payment process for courses – currently we are asking Instructors to manage their own registrations, manage the collection of fees, adhering to our registration and cancellation policies . Instructors are responsible for submitting a reconciliation/summary to the current executive and applicable e-transfer payment to Janet once the course is completed. The treasurer will issue payment via cheque or e-transfer once the invoice is approved.
Participants will still need to register online – so that the waiver/agreement has been completed. This part of the process is being investigated and hopefully will be simplified.
Instructor manages numbers and advises Dina and executive if class is full or cancelled
Current emails:
- Dina Stevens – dinamstevens@gmail.com
- Margo Murley – margo@murley.ca
- Janet Porter- synaptiqa@gmail.com
- Peggy Spurgeon – peggy@spurgeon.ca
- Sandra Mackenzie – sandrathebrave@gmail.com
- Michelle Zikovitz – mzikovitz@yahoo.ca
Cost/Pricing Fee Formula:
Courses Fees are calculated at $10 per hour per student. For example, a 6-hour course will cost the participant (member) $60.00. A non-member would pay $75.00. A 4-hour course would cost the members $40.00 and non-members $50.00.
Additional Non–member fees are applicable:
2 -3 hours – additional $5.00 fee
4-5 hours –additional $10.00 fee
6 hours and more additional $15.00 fee
Material/Supply Fees: can be included in your pricing or listed as a separate cost.
Using the example above – Course Fee of $60.00, additional material Fee of $20 will be
collected by instructor at the beginning of the class. OR Course Fee is $80.00 (including
materials)
Minimum and Maximum #s:
Instructors Rate is $30.00 per hour (preparation and set up time are not included so when calculating your material fees, you may consider adding $)
Minimum # is set at 4. Instructors may choose to take a cut in payment and run course with less #s.
Maximum # is set by instructor, taking into consideration space available in the gallery and equipment availability.
Course & Workshop Guidelines
Registrations Details:
- Once course outline has been approved. We ask instructors to manage their own registrations (collecting of fees), adhering to our registration and cancellation policy. The instructors are to manage and track their payments.
- Once the course has successfully been delivered, the instructor is to provide an invoice to the treasurer and executive, who will issue payment via cheque once invoice is approved.
- A registrant’s place is only secured once payment has been received.
Timeline:
- After course has been approved and date of course confirmed, Instructor will email membership providing details of the course, including details of our cancellation policy. Instructors can then also email their database if applicable.
- The instructor will also submit course details and images to Dina to post on our website and on our social media.
- Update to executive 2 weeks prior regarding course status.
- Final Reconciliation of course should be submitted within two weeks of completion.
- Other considerations:
- If the course is weekly, please design the course in such a manner that participants take their projects home if possible.
- If utilizing guild equipment, please ensure that equipment is not tied up indefinitely, being mindful that the use of equipment is one of the benefits of membership.
- Store/Gallery must be cleaned up and returned to a state of usability, all garbage must be removed. Please do not dispose of garbage in outdoor garbage can, please take home.